Administrative Assistant

MN - Bemidji
Pay Rate: $17 - $19 per hour

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Job Description:
As an Administrative Assistant, you will play a key role in ensuring the smooth and efficient operation of our office by performing a variety of administrative tasks. You will be responsible for providing support to managers and employees, managing office communications, and assisting with day-to-day office activities. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a positive attitude.


  • Greet visitors, answer phone calls, and respond to inquiries in a professional and courteous manner.
  • Assist with scheduling appointments, coordinating meetings, and managing calendars for managers and team members.
  • Prepare and distribute correspondence, reports, and other documents as requested.
  • Maintain electronic and physical filing systems, including organizing and archiving documents.
  • Coordinate travel arrangements and accommodations for employees as needed.
  • Assist with ordering office supplies, managing inventory, and ensuring office equipment is in working order.
  • Process incoming and outgoing mail, including sorting, distributing, and mailing correspondence.
  • Assist with basic bookkeeping tasks such as invoicing, expense tracking, and reconciling accounts.
  • Provide administrative support for special projects and events as assigned.
  • Collaborate with other administrative staff to ensure office operations run smoothly.


  • High school diploma or equivalent; associate's degree or coursework in business administration or a related field is preferred.
  • Proven experience working as an administrative assistant or in a similar role.
  • Proficiency in using Microsoft Office suite (Word, Excel, Outlook) and other office software.
  • Strong organizational skills and attention to detail.
  • Excellent verbal and written communication skills.
  • Ability to prioritize tasks and manage time effectively in a fast-paced environment.
  • Professional demeanor with a positive attitude and customer service-oriented approach.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Previous experience in [mention any specific industry or field relevant to the company] is a plus but not required.

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