Commercial Real Estate Paralegal

FL - West Palm Beach
Pay Rate: $45,000 - $65,000 per year

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A West Palm Beach law firm with a friendly, professional environment is seeking a legal assistant to a Partner/Owner of the firm.

Commercial and residential real estate, title services and claims, construction liens, business and corporate law, wills, trusts, estate planning, and probate law.


  • Must have exceptional document formatting, proofreading, and grammatical skills.
  • A working knowledge of real estate transactions and terminology.
  • Typing and modifying agreements and redlining to track changes.
  • Fast and accurate typist.
  • Maintain attorney's calendar and contacts.
  • Highly organized and detail oriented.
  • Proficient in Word, Excel and Outlook.
  • Experience with AltaStar or Tabs 3/Practice Master software is a plus, but not required.
  • Heavy experience and background in Commercial and Residential Real Estate

  • Process title and client representation files from start to finish.
  • Open files, input file data into Qualia software (if applicable), obtain file number.
  • Review incoming contracts, create key dates list for approval, note any important contractual obligations and/or issues for follow-up, create critical notes for file.
  • Assist attorney and/or paralegal with maintaining calendar for closings/due dates/client meetings.
  • Track and confirm earnest money deposits and provide EMD receipts (if applicable).
  • Title files: Order title search, lien search, estoppels, surveys (if required and cost approved by client), and loan payoff statements; prior to closing, order final update.
  • Buyer/Seller representations: send representation letters requesting from the closing agent the title search, lien search, estoppels, and surveys (or order for client if desired).
  • Assist attorneys and/or paralegal with correspondence and review of legal documents including, but not limited to, legal descriptions, title commitments, surveys, closing statements, closing documents and the like.
  • Maintain checklist and calendar for buyer/seller representation files
  • Answer/return calls and coordinate intake sheet for new clients

POST-CLOSING (Residential and Commercial files):
  • Upon closing, prepare closing binders for buyers and sellers, transmit lender packages.
  • Record required documents online
  • Prepare and send post-closing checks and confirm that all checks and required wires have been sent.
  • Scan closing files into our cloud-based backup system
  • Title files: check closing updates for instruments recorded in the gap, prepare title policies through our closing software for buyers and/or lenders, scan and send final title policies and original documents to clients and lenders, retain file for final post-closing update to ensure clear gap and satisfactions of outstanding mortgages/releases of any outstanding title matters.
  • Buyer/Lender Representations: Follow Up after closing to review, receive and send to the client the final owner's/lender's policy and original documents within 30 days of closing

The firm offers a competitive salary with an exceptional benefits package including employer-paid health insurance, employer-paid disability and life insurance, optional group dental insurance, matching 401(k), and paid time off for holidays, personal days, sick days, and vacation days.

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