Executive Assistant to CEO

CA - Los Angeles

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Job Description:

As our Executive Assistant, you will have the opportunity to support our Founding President and CEO, by performing high-level administrative and logistical tasks to alleviate responsibilities and ease executive workload.
Daily Tasks:

  • Conserve CEO's time by reading, researching, and routing correspondence.
  • Draft letters and documents, collect and analyze information, and initiate telecommunications.
  • Maintain CEO's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Prepare reports by collecting and analyzing information.
  • Process information as requested from records, email, and other related documents and summarize when needed.
  • Respond to and resolves administrative inquiries and questions.
  • Coordinate and schedule, meetings, and appointments with specific agendas.
  • Record and distribute minutes and other records for meetings.
  • Bring a team-oriented and positive attitude to our Los Angeles office.
Your Skills:
  • Ability to maintain confidentiality.
  • Strong command of the logistics of office workflow.
  • Strong emotional intelligence and calming demeanor.
  • Superior verbal and written communication skills.
  • Proficient in Microsoft 365.
  • Excellent organizational skills and attention to detail.
  • Bachelor's degree in a relevant field is required, advanced degree is a huge plus.
  • At least five years of executive assistant experience.
  • Experience managing multiple calendars.
  • Willing to work some weekends and perform other related duties as assigned.
  • Experience booking travel and hospitality reservations via concierge services.
  • Must type at least 40 words per minute.
What We Do for You:
  • Competitive pay.
  • Opportunities for growth and advancement.
  • 15 days PTO.
  • Paid holidays.
  • Team outings and sponsored events.
  • 401K.
  • Company-paid HMO medical insurance or low-cost upgrade to PPO options.
  • Paid Life and AD&D insurance.
  • EAP (Employee Assistance Program).
  • Great dental, vision, life, and other ancillary benefits.
  • Free parking or commuter reimbursement programs.
  • Pet insurance option included with benefits.

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