Office Coordinator

CA - Azusa

Apply Now

SUMMARY Performs administrative and bookkeeping functions that assist in the daily operations of the branch.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Downloads and save as tiff files into OST documents/links sent via email by the Builder that includes important information so the Salesperson can bid the project. Be able manage and organize these documents. 2. Fill out and sends Builder required documents such as Submittals and LEED Requirement Forms. 3. Ensure bid forms are filled out according to standardized procedure at set up as escalated to the Sales Director. 4. Follow up with Sales Rep on Pending Documents that are escalated to the Sales Director. Contacts Builders for paperwork or information needed to complete set up when necessary. 5. Breakdown the bid form to create or match SOV for projects escalated to the Sales Director. 6. Work with Sales Reps to ensure that all product lines are bid. 7. Follow up items on the Price tracker with Sales to ensure increases are given and PO's or Change Orders are received. 8. Generate Sales Reports, monthly, quarterly & yearly needed for Sales Meetings, Sales Awards and Bonus computation. Be able to order Sales Awards/Plaques as needed. 9. Be able to coordinate Sales Meetings & Events. 10. Be able to perform Marketing Coordinator/Social Media tasks. 11. Be a liaison to Production and Admin departments. 12. Be able to perform Special Projects and create Reports for the Sales Director which will include coordination with Vendor consultants (e.g. Salesforce/Corrao) and pulling necessary jobCore reports. 13. Assists and supports Sales Director with other miscellaneous job-related duties as needed. 14. Ensures compliance to SOX Audit Requirements. 15. Be able to train other people on the essential duties and responsibilities of this position. 16. Be able to perform back up tasks as necessary.

MINIMUM QUALIFICATIONS:
1. High School Diploma 2. Accurate - Ability to perform work accurately and thoroughly. 3. Analytical Skills - Ability to use thinking and reasoning to solve a problem. 4. Energetic - Ability to work at a sustained pace and produce quality work. 5. Time Management - Ability to utilize the available time to organize and complete work within given deadlines. 6. The ability to communicate effectively with internal/external customers. 7. The ability to manage multiple tasks simultaneously. 8. The ability to type at least 45 wpm. 9. Must have intermediate skills in Microsoft Office software applications. Extensive Excel preferred. 10. Must have intermediate skills in any CRM software; Salesforce preferred. 11. Working knowledge of general office equipment, i.e., fax machine, multi-line telephone, copier
EDUCATION and/or EXPERIENCE High school graduate with a minimum of 5 years of experience in office coordination, preferably construction.
PHYSICAL DEMANDS: The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Must be able to drive a car and lift light to moderate weight. Must be able to use computer, sit for extended periods of time, and lift up to 20 pounds.
WORK ENVIRONMENT: Works in an office environment.
Apply Now Send to a Friend Return to Search New Search