Escrow Officer

TX - Plano

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  • Provide requested information or answers to questions from lenders, buyers, and sellers
  • Review lender instructions and prepare CD's for all loan transactions
  • Prepare HUD's for all cash transactions
  • Send HUD's/CD's to seller for approval
  • Send CD's to lender for approval
  • Provide buyers with final figures on all cash transactions
  • Obtain final loan documents from lender and review for accuracy
  • Prepare Special Warranty Deed/Special Warranty Deed with Vendor's Lien
  • Prepare other miscellaneous title company and builder documents for closing
  • Once all final documents are received prepare file for closing
  • Obtain signatures from sellers for closing
  • Copy driver's licenses and methods of payment for file
  • Prepare flash drive with closing and HOA documents for buyers
  • Serve as back up closer
  • Obtain funding authorization from preferred and outside lenders on residential transactions
  • Notify all parties (buyers realtors, salespeople) once file has funded
  • Balance file and disburse funds
  • Initiate outgoing wire transfers for payoffs, proceeds, and commissions (if requested)
  • Prepare lender packages and checks for distribution
  • Ship completed closing packages back to lender per their instructions
  • Request bank transfers of fees into operating and e-Record accounts
  • Upload signed buyer closing packages, seller packages, and accounting packages into FileScan and prepare and maintain all title company documents in RamQuest/Qualia
  • Record documents using the online e-Record system
  • Upload recorded documents into FileScan/Qualia
  • Send required post-closing items to Camille in accounting
  • Upload seller packages into CB JENI website (CB JENI and Normandy Homes)
  • Email seller packages to Southgate Homes and other builders
  • Request issuance of final title insurance policies/binders by sending Fidelity required items
  • Monitor incoming and outgoing wire notifications
  • Assist accounting in clearing issues with monthly three-way reconciliations
  • Balance files, cut checks, and initiate wires on lot and commercial transactions
  • Assist with mailing out completed title insurance policies
  • Once releases are recorded, policies/binders delivered, and files have a zero-balance mark, close/archive in RamQuest/Qualia
  • Ensure all items are uploaded into FileScan and then shred the paper file and its contents
  • Maintain Escrow Officer License and Notary Public in good standing
  • Phone duty to relieve receptionist for lunch break
  • Back-up for funder/post-closer
  • Escrow Officer duties interchangeable with the funding/post-closing duties
  • Other duties as assigned
Physical Requirements: Ability to stand and walk for 4 hours straight or up to a full 8-hour day; sit for extended periods; kneel and bend at the waist; walk up and down stairs; walk on unlevel terrain; use hands to finger, handle or feel; reach with hands and arms; talk and hear. Ability to lift and/or move up to 25 pounds. Specific vision ability required by this job include close vision, distance vision, color vision and peripheral vision.
  • College degree preferred

  • 5+ years of experience as a licensed escrow officer.
  • Proficient with Qualia, RamQuest, Closing Market and TitleWave.
  • Escrow License required for regulatory compliance with transaction functions.
  • Notary Public, required.
  • Strong knowledge of standard concepts, practices, and procedures within the escrow/title industry, particularly related to single family development and lot takedowns
  • High level understanding title exceptions and curative actions.
  • Proficient in MS Office (Word, Outlook, Excel, etc.).
  • Excellent organizational, time management, and customer service skills.
  • Able to work with a team in a fast-paced, high volume environment.

  • Team player
  • Organization skills
  • Detail oriented
  • Strong communication skills

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