Legal Assistant

FL - Tampa

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POSITION SUMMARY:
As a Office Assistant you are responsible for working to maintain legal cases in the office. Must have a strong background in organizational skills as well as secretarial skills. Able to work in a small office environment and be self-motivated to accomplish tasks. Must be able to develop good working relationships with various court staff, process servers, Local Counsel and other Attorney's.
PRIMARY DUTIES AND RESPONSIBILITIES:
  • Maintain, organize and index all case files for attorneys; file correspondence, pleadings and other documentation in an accurate and timely manner.
  • Find and retrieve information from files in response to requests from authorized users.
  • Print E-mails and file in appropriate folders.
  • Create new entries and sub files as needed.
  • Keep records of materials filed or removed, using logbooks or computers.
  • Modify and improve filing systems, or implement new filing systems.
  • Perform periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition.
  • Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
  • Scan or read incoming materials in order to determine how and where they should be classified or filed.
  • Purge and box closed files to be sent to storage according to file maintenance guidelines and/or legal requirements.
  • Perform general office duties such as typing and operating office machines.
  • Performs related job duties as required.
REQUIREMENTS:
  • High School Diploma or its equivalent required.
  • 1-2 years' experience working as a file /administrative clerk, law firm or professional services experience preferred.
  • Capable of working with office technology
  • Requires critical thinking skills, organizational skills, the ability to commudecisive judgment and the ability to work with minimal supervision.
  • Knowledge of Microsoft Office applications such as Excel, Outlook e-mail, and Internet.

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